WARREN COUNTY, NY PRIVACY POLICY
Per Resolution 460 of 2023
This Privacy Policy is effective as of October 20, 2023.
For purposes of this Agreement, “Site” refers to the County’s website and all public facing websites and applications, whether hosted directly on Warren County servers or 3rd party servers. “Services” refers to the County services accessed via the Site. The terms “we”, “us”, and “our” refers to the County. “You” refers to you, as a user of our Site or our Service.
Warren County (the “County”) is committed to maintaining robust privacy protections for its users. Our Privacy Policy is designed to help you understand how we collect, use and safeguard the information you provide to us and to assist you in making informed decisions when using our Services.
By accessing our Site or our Services, you accept our Privacy Policy and Terms of Use (found here), and you consent to our collection, storage, use and disclosure of your Personal Information as described in this Privacy Policy.
INFORMATION WE COLLECT
We collect “Non-Personal Information” and “Personal Information.” We do not collect Personal Information when you visit our Site unless you choose to provide that information. Users are not required to provide any information to search, retrieve, download, filter and otherwise use the data available on our Site.
Non-Personal Information includes information that cannot be used to personally identify you, such as anonymous usage data, general demographic information we may collect, referring/exit pages and URLs, platform types, preferences you submit and preferences that are generated based on the data you submit and number of clicks.
Personal information includes, but is not limited to, your email, name, address and phone number which you submit to us when using the Site.
INFORMATION COLLECTED via TECHNOLOGY
In an effort to improve the quality of the services, we track information provided to us by your browser or by our software when you view or use the Services, such as the website you came from (known as the “referring URL”), the type of browser you use, the type of device from which you connected to the Services, the time and date of access, and other information that does not personally identify you. We track this information using cookies, or small text files which include an anonymous unique identifier. Cookies are sent to a user’s browser from our servers and are stored on the user’s computer hard drive. Sending a cookie to a user’s browser enables us to collect Non-Personal information about that user and keep a record of the user’s preferences when utilizing our Services, both on an individual and aggregate basis. For example, the County may use cookies to collect the following information: IP address, date, time, browser type. Users can choose to disable cookies using their web browsers. It will not affect the user’s ability to search for, review and retrieve data on the site.
The County may use both persistent and session cookies; persistent cookies remain on your computer after you close your session and until you delete them, while session cookies expire when you close your browser.
INFORMATION YOU PROVIDE US
In addition to the information provided automatically by your browser when you visit the Site, you will provide information related to Services. By providing this information, you are authorizing us to collect, store and use this information.
CHILDRENS PRIVACY
The Site and Services are not directed to anyone under the age of 13. The site does not knowingly collect or solicit information from anyone under the age of 13. In the event that we learn that we gathered personal information from anyone under the age of 13 without consent of a parent or guardian, we will delete that information as soon as possible. If you believe we have collected such information, please contact use.
HOW WE USE AND SHARE INFORMATION
Personal Information: Except as otherwise stated in this Privacy Policy, we do not sell, trade, rent or otherwise share for marketing purposes your Personal Information with third parties without your consent. We do share Personal Information with vendors who are performing Services for the County, such as the servers for our email communication who are provided access to user’s email address for purposes of sending emails from us. Those vendors use your Personal Information only at our direction and in accordance with our Privacy Policy.
In general, the Personal Information you provide us is used to help us communicate with you. For example, we use Personal Information to contact users in response to questions.
We may share Personal Information with outside parties if we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to meet any applicable legal process or enforceable governmental request; to enforce applicable Terms of Service, including investigation of potential violations; address fraud, security or technical concerns; or to protect against harm to the rights, property, or safety of our users or the public as required or permitted by law.
Non-Personal Information: We use Non-Personal Information to help us improve Services and customize the user experience. We also aggregate Non-Personal Information in order to track trends and analyze use patterns on the Site. This Privacy Policy does not limit in any way our use or disclosure of Non-Personal and we reserve the right to use and disclose such Non-Personal Information to our partners, advertisers and other third parties at our discretion. If our information practices change at any time in the future, we will post the policy changes to the Site so that you may opt out of the new information practices. We suggest that you check the Site periodically if you are concerned about how your information is used.
HOW WE PROTECT INFORMATION
We implement security measures designed to protect your information from unauthorized access. We further protect your information from potential security breaches by implementing certain technological security measures including encryption, firewalls and secure socket layer technology. However, these measures do not guarantee that your information will not be accessed, disclosed, altered or destroyed by breach of such firewalls and secure server software. By using our Service, you acknowledge that you understand and agree to assume these risks.
YOUR RIGHTS REGARDING THE USE OF YOUR PERSONAL INFORMATION
You have the right at any time to prevent us from contacting you for any purpose. When we send communication to a user, the user can opt out of further promotional communications by following the unsubscribe instructions provided in each communication. Please note that notwithstanding the communication preferences you indicate by unsubscribing, we may continue to send you administrative communications, for example, periodic updates to our Privacy Policy.
LINKS TO OTHER WEBSITES
As part of the Services, we may provide links to other websites or applications. However, we are not responsible for the privacy practices employed by those websites or the information or content they contain. This Privacy Policy applies solely to information collected by us through the Site and Services. Therefore, this Privacy Policy does not apply to your use of a third-party website accessed by selecting a link on our Site or via our Services. To the extent that you access or use the Services through or on another website or application, then the privacy policy of that other website or application will apply to your access or use of that site or application. We encourage our users to read the privacy statements of other websites before proceeding to them.
CHANGES TO OUR PRIVACY POLICY
The County reserves the right to change this policy and our Terms of Service at any time. You should periodically check the Site and this privacy page for updates.
CONTACT
If you have any questions regarding this Privacy Policy or the practices of this Site, please contact us by sending an email to PrivacyPolicy@WarrenCountyNY.gov